Cloud Email Solutions in 2022
With technology evolving more and more each day, there is no surprise that different and more advanced software is becoming available to help streamline this process. Email solutions, and in particular Cloud Email Soltutions, are more relevant than ever as they are the default method of communication between businesses and even many personal users.
In fact, Statista found that over 300 billion emails were sent and received each day in 2021 alone, with this number expected to rise to nearly 380 billion emails by 2025!
What this mean is that besides social networks and texting, email is the most utilised cloud service in the world. Logically, by being in business and wanting to know more about the best methods of email communication is vital to helping improve performance.
This is where we come in! We have broken down the main points and queries surrounding Cloud Emailing to bring you up to speed and hopefully help you make the best choices possible moving forward.
What Is The Cloud?
Starting at the very beginning, “The Cloud” refers to servers which are accessible via the internet, and any databases or software which runs on these servers.
The cloud allows users to access same files and applications, no matter the devices in use, as the computing power and storage requires for the files and applications is stored in one of the data centres.
A great example for this is social media accounts – even if a user’s phone breaks, they still will be able to log onto their Facebook or Instagram account from another device as the information on these platforms was never stored on the phone, but instead within a data centre.
Before cloud computing became widely adopted, it was common practice for people to store the majority of their computers data on a hard drive, only accessible by that specific computer.
Now with the powers of the Cloud, you can access any data which has been stored on the cloud providing you have internet.
What Are Cloud Email Solutions?
Following on from understanding how the cloud works, we can now start to understand how cloud email solutions work, and why they are better than previous iterations.
Cloud email solutions are still based around the principle of having an email account connected to the cloud, instead of using your own email server and having to manage and maintain it. This means that the majority of the work will be done for you and your primary concern only needs to be who you need to email!
The ability to receive emails wherever you are in the world, no matter the device, so long as you are connected to the internet is a very attractive prospect for anyone – personal or business related.
If you are currently not using cloud emailing, or are unsure of the best way to move forward, Flyford Connect can help you make the transition and introduce you not only to the Cloud, but to cloud emailing solutions.
Which Cloud Based Email Service Should I Pick?
When it comes to changing your email to a cloud alternative, you may be required to switch from one service provider to another. This is unfortunately due to certain email providers not offering cloud-based emails.
However, if you are looking for a highly recommended and trusted email service, then using Microsoft Exchange Online for any and all business needs would be advisable.
Microsoft Outlook would help you connect to this service to ensure you receive advanced security capabilities, support, and data safeguards to name a few.
Microsoft 365 is a cloud-based service which will help keep all your emails together and accessible at any point in the day. There are four plans we are primarily used: Microsoft 365 Business Basic (formerly Office 365 Business Essentials), Microsoft 365 Business Standard (formerly Office 365 Business Premium), Microsoft 365 Business Premium (formerly Microsoft 365 Business) and Microsoft 365 Apps.
At Flyford Connect we also look to couple cloud-based email solutions with a hosted desktop service meaning that you can also have access to your applications at the same time on a different device without having to reinstall them!
Having the ability to access your emails anywhere if you choose to transfer to the cloud, you will also have all the Office 365 tools on hand whenever you are connected to the internet. This is one reason as to why we highly recommend Microsoft Office 365.
What Are The Benefits Of Cloud Email?
Whilst we have stated many benefits which can come with using cloud emailing, there are even more features which will make the everyday running of your business even smoother.
Cloud email solutions offer:
High levels of Protection
Every business needs its data to be kept safe and secure at all times – this can hold doubly true for any client or contractual data which if leaked could result in a major loss of trust and damage to a brand.
By using Microsoft Office 365, you will have access to features such as data protection, threat protection as well as being able to access all of your tools and information with your chosen credentials.
This will help protect you from anyone who isn’t authorized from accessing your data, on top of defending you against online threats such as viruses and targeted malware.
Share Data between Colleagues
There is nothing worse than losing the most up-to-date version of a project which you and your colleagues have been painstakingly working on – numerous hours of work all down the drain!
Fortunately, Microsoft Office 365 tackles this issue by allowing you to share all changes in real-time without the risk of losing any variant of your work.
This means that the same project can be worked on by multiple people at the same time without having to reconcile different drafts together to get the final product!
If you receive email confirmations for flight, hotel, or rental car reservations, Outlook and other cloud email services will automatically add those reservations to your calendar, along with much of the related information, such as your confirmation or tracking numbers, and in some cases, even links.
Instant Access to the Latest Updates
There is no need to reinstall programmes each time a new updated version comes out. Microsoft Office offers you all the latest versions and updates with the click of a button, which doesn’t require for you to pay extra every time.
Will Cloud Email Provide Me With More Security?
Cloud email solutions offer a high level of security with every email you send out. This is due to each email being encrypted when sent, meaning that only you and the intended recipient will be able to read the contents of the email.
Also, with the inbuilt advanced threat analytics, a user will be alerted to any unusual activities going on across multiple devices and networks.
Do keep in mind, however, that the level of security you receive will depend on the package you choose. The more advanced the package you opt in for, the safer your data will be and the more protection you are offered.
Can I Access My Emails Anywhere?
Providing you are connected to the internet and have your Office 365 credentials on hand or pre-installed, you will always have your emails and documents on you.
There will be no need to worry about forgetting a key piece of information which was sent to you via email because you will have it right there with you!
Will Cloud Email Solutions Help My Business?
Cloud email solutions will greatly help your business both scale up and down seamlessly whilst also keeping it protected. You will manage to save money and time which you can put back into your business and watch it grow even more. Also, there will be no need to employ any additional IT staff as there will be no email servers to maintain.
The biggest selling point for cloud solutions is their dynamic features and flexibility which brings you and your employees/colleagues a greater level of convenience than ever before.
If you are away on a business trip, there is no need to worry about missing any important emails because all of this is on the cloud which makes it accessible whenever you are.
We are certain that if you change to cloud emailing, your business will benefit in more ways than you will ever imagine.
Whether you are a business looking to grow or you are interested in this for personal use, we can supply you with a package to suit your individual needs.
All of our packages offer you accessibility to our Microsoft Outlook on the web as well as your mobile device. The more advanced the package you choose, the more you will receive and benefit from.